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Administrative Coordinator, CPUP HR

Job ID: 141363
Category: Human Resources
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jul 1, 2022
Work Schedule: Full Time

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Administrative Coordinator, CPUP HR


Working under moderate supervision, the Administrative Coordinator, CPUP HR is responsible for a broad range of HR coordination and support responsibilities that help advance the goals of the entity HR office. This role will play a critical role in the the day-to-day support of various HR programs and services within the entity for which the HR team has responsibility. The incumbent in this role with work closely with entity Human Resources Team and will partner on an as needed basis with related entity HR teams to execute on various deliverables under the purview of this role. 


HR support intake/support triage:  Responsible for managing HR inquiries mailbox. HRMS technical support. Manage the employee verification process. Partner with human resources team to create FAQ documents and other training support documents for frequently accessed HR programs and services.

Employee Relations:  Respond to Unemployment Compensation Notices. Prepare, track, and tend employee relations actions via central database. Coordinate managerial decision review process in partnership with HRBP. 

Compensation Support:  JD Expert management- per direction from HRBPs will enter all job descriptions in JD Expert. Create mail merge letters for large scale salary updates (e.g. Market Tier Adjustments, job redesign salary increases (MA, PSA, RN Adjustments, etc.). Per personal updates from HRBPs and weekly comp meeting discussions maintain updates to the Compensation Requests workbook (this includes tracking approved sign-on and retention bonuses).

Compliance Support:  Seasonal Flu report management and distribution. Annual Mandatory Education monitoring (e.g. HIPAA training compliance). COVID-19 Vaccine Management. Ongoing exemptions and testing enrollment process. Employee testing compliance monitoring and follow-up. Background checks, specifically Child Protective Clearances compliance via partnership with HR Compliance team member. Open Pass report monitoring and compliance follow-up. Assist staff with state and federal compliance requirements i.e. ADA, FMLA, CPL, HIPAA, mandatory compliance etc.

Talent Acquisition and Talent Management administrative/coordination support:  Referral bonus notifications. Interview scheduling support. Partner with entity HR team to plan and execute related activities for employee recognition program. Assist with talent assessment meetings including but not limited to: logistics/meeting planning, assist with exempt and non-exempt high potential program planning and logistics. Assist employees and managers with access to and utilization of various talent management tools and resources. 

Disability Management:  Per direction from HRBP Team draft and send disability management notification letters and correspondence to employees on leave status. In partnership with entity HR team and central disability management team create and maintain list of active ADA accommodations and partner with HRBP for related follow-up. In partnership with entity HR team and central disability management team create, maintain, and track all active LOAs. Partner with HRBP for related follow-up. 

    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required).
    • BA Degree  Business, Human Resources, or related course of study preferred.
    • 3+ years of Administrative support experience.


    • Ability to use Microsoft Excel, Outlook, Power Point, Word.

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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