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Coord Medical Education

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Job ID: 141853
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jul 7, 2022
Work Schedule: Per Departmental Needs

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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

With oversight and direction from the Vice Chair of Education, the Residency & Fellowship Program Directors and the Director of the Surgery Education Programs, the Coordinator Medical Education is responsible for the daily departmental, operational and financial management of the Vascular Surgery Training Programs, and the Transplant Fellowship Training Program. The Coordinator Medical Education ensures that regulatory and accreditation standards are met, supports accreditation processes, including coordinating and actively participating in site visits, develops and maintains documentation and provides guidance to program leaders, faculty and staff. Additionally, this person creates evaluation reports needed to identify areas for improvements, and compiles and submits accurate reports to accrediting bodies and other professional organizations, as required. The Coordinator Medical Education will continually assess and direct a wide range of programmatic issues developing projects, analyzing administrative workflow, maintaining databases, including Qgenda, communicating with faculty and trainees regarding a range of issues, and managing internal and external residency program relations. The Coordinator Medical Education will provide defined administrative support to the Residency & Fellowship Training Programs in addition to performing other duties as assigned.

Responsibilities:

• Independently manages day-to-day activities and initiatives of program, including clinical rotations, didactic activities, in conjunction with program polices and regulations

• Update and maintain residency program data in MedHub, GME Track, FREIDA, NRMP, and ERAS; Provides reporting related to accreditation, education activities and program requirements

• Serves as primary administrative liaison with the GME office and other support offices to ensure continued program compliance; attends monthly GME coordinator conferences to remain current on policies and regulations.

• Develops and implements new processes and assesses current protocols

• Maintains advanced knowledge of ACGME & ACGME NST requirements and regulations as well as Penn Medicine GME and OMA policies

• Facilitates equipment ordering, trainee reimbursement process, professionally related education expenditures and division related invoices.

• Coordinates functions relating to house staff on-boarding, licensing, orientation and trainings, rotations and compliance.

• Establishes program specific policies and procedures for candidate recruitment; facilitates residency interviews

• Coordinates Graduation and year end and alumni reporting for Residents and Fellows.

• Maintains proficiency in MedHub trainee management suite, ensures data is complete, accurate and up to date; generates various reports as requested.

• Coordinates divisional continuing medical education series

• Coordinates divisional undergraduate medical education including URiM visiting students

• Assists in the fiscal oversight of the education program operational budget.

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization 

    Education or Equivalent Experience:

    Bachelor's Degree Business Administration, Organization Development, or related field Required

    And 3+ years Graduate Medication Education or Executive Level Administration Required

     In lieu of completion of a Bachelor’s degree, candidates with 7+ years of total relevant experience will be considered

    X Must have exceptional interpersonal skills and be able to deal with differing personalities on a daily basis as an administrative member of a medical organization. Must have ability to interact with all levels of the organization in a professional manner. 

    X Must have effective and professional communication skills, both verbal and written. Must have excellent grammatical, proofreading and writing skills X Must be detailed-oriented, and possess strong analytic and problem solving skills 

    X Must have personable attributes such as the ability to be calm, a good communicator and someone to build confidence in others. 

    X Must have proven organizational skills. Must be able to independently prioritize everyday administrative functions. 

    X Customer Interaction: must be able to maintain positive interactions with students, residents, fellows, visiting professors and associated medical professionals in a respectful and courteous manner. Must uphold the department’s goal of exceptional patient/customer satisfaction and use all resources to maintain positive experiences. Confidentiality is required at all times. 

    X Must demonstrate initiative in learning advanced features of programs to more effectively accomplish job duties. 

    X Flexibility in dealing with different personalities is required.  

      We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

      Live Your Life's Work

      We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

         Current UPHS employees must apply HERE
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