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Staff Assistant

Job ID: 143160
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jul 7, 2022
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • This highly responsible position contributes to the departmental mission, strategic goals and objectives by providing extensive administrative support to the department chair. Under minimal supervision, this individual will need to use considerable judgment, creativity and analysis in interpreting and implementing procedures which emphasize expediency and responsiveness to effective decision making. Work requires independent judgement and initiative on assignments that are often time sensitive in nature. Responsibilities include but are not limited to:

Key Responsibilities:
•Excellent calendar management skills and demonstrated history of complex scheduling and consistent follow through
•Proactively review the chair’s calendar and manage scheduling conflicts
•Coordinate travel arrangements and prepare expense reports for reimbursement
•Keep the chair advised of time-sensitive and priority issues, ensuring appropriate follow-up
•Excellent communication and time management skills, proven ability to meet deadlines
•Ability to take initiative, prioritize, and successfully multi-task
•Lead and manage special projects on behalf of the chair as they arise
•Conduct all activities with discretion, confidentiality and professionalism

Skills & Requirements:
•Associate’s Degree Healthcare or related field and 5+ years of high level administrative assistant role
•Proficient in Microsoft Office (Word, Outlook, Excel & PowerPoint)
•Knowledge of EndNote a plus but not mandatory

Preferred Attributes:
•Commitment to Excellence – perform duties at the highest level possible on a consistent basis
•Team Player – have a team oriented approach
•Service Focus – dedicated to meeting the expectations of the CEO and other leadership
•Respect - ability to assume the best in others and treat colleagues with dignity and respect


    Education or Equivalent Experience:

    • Associate of Arts or Science
    • Healthcare or related field
    • H.S. Diploma/GED (Required)
    • 5+ years High Level Administrative Assistant Role

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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