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Coord Fellowship Program

Job ID: 140275
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jul 25, 2022

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


The Coord Fellowship Program is responsible for the day-to-day administration and management of multiple non-accredited fellowship programs, training programs and support all advanced fellowship program directors and program coordinator. The Coord Fellowship Program will also assist with UIM medical student rotations and courses. The Coord Fellowship Program functions as a liaison between the program director and the hospital administrator or director of medical education as well as other departments, divisions, residents, and students.


    • Manage and assist non-accredited and advanced fellowship programs, training programs and support all advanced fellowship

    program directors.

    • Assist with pathophysiology course: facilitate and coordinate speakers, small group leaders, and medical school

    administrators to participate and confirm Advisory Dean.

    • Coordinate inpatient and outpatient medical student electives, assistance with compiling / distributing syllabus and course

    materials, as well as scheduling.

    • Process external rotation requests for fellows and non-faculty researchers.

    • Assist with planning fellows’ recruitment, graduation event and orientation.

    • Coordinates new housestaff on-boarding paperwork through the university personnel and Office of Medical Affairs.

    • Distribute and monitor housestaff and faculty evaluations.

    • Provides administrative support for multiple program directors, program coordinator and fellows.

    • Schedule fellowship candidate interviews, organize and prepare an interview agenda for candidates and faculty.

    • Ensure that the educational didactic curriculum for the fellowship is achieved through the assignment, coordination, and

    publication of a weekly list of faculty and fellow presenters at lectures and conferences.

    • Prepare, distribute, and update the monthly schedule that includes allocating faculty, resident, and fellow assignments (OR

    day and night call).

    • Coordinate the assigned faculty’s calendar. Schedules meetings, clinical coverage, and backup for other admin support


    • Collect, compile, prepare and reviews data and reports and provide all appropriate background materials and

    documentation for presentations and meetings as necessary.

    • Ensure that all correspondence and other written materials and presentations are prepared in a timely manner for review an

    distribution to meet all deadlines.

    • Serve as the primary liaison and maintain professional relationships with faculty of the Department and employees at all

    levels. As well as all outside contacts.

    • Where applicable make all travel arrangements for assigned faculty, secure required authorizations when necessary and

    maintain database for reimbursement of travel expenses.

    • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

    • Other duties as assigned to support the unit, department, entity, and health system organization

        Education or Equivalent Experience:

        H.S. Diploma/GED And 5+ years in a secretarial role in an academic or

        medical practice.

        Bachelor's Degree And 2+ years

          We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

          Live Your Life's Work

          We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

             Current UPHS employees must apply HERE
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