Coord Fellowship Program

Responsibilities:

• Manage and assist non-accredited and advanced fellowship programs, training programs and support all advanced fellowship

program directors.

• Assist with pathophysiology course: facilitate and coordinate speakers, small group leaders, and medical school

administrators to participate and confirm Advisory Dean.

• Coordinate inpatient and outpatient medical student electives, assistance with compiling / distributing syllabus and course

materials, as well as scheduling.

• Process external rotation requests for fellows and non-faculty researchers.

• Assist with planning fellows’ recruitment, graduation event and orientation.

• Coordinates new housestaff on-boarding paperwork through the university personnel and Office of Medical Affairs.

• Distribute and monitor housestaff and faculty evaluations.

• Provides administrative support for multiple program directors, program coordinator and fellows.

• Schedule fellowship candidate interviews, organize and prepare an interview agenda for candidates and faculty.

• Ensure that the educational didactic curriculum for the fellowship is achieved through the assignment, coordination, and

publication of a weekly list of faculty and fellow presenters at lectures and conferences.

• Prepare, distribute, and update the monthly schedule that includes allocating faculty, resident, and fellow assignments (OR

day and night call).

• Coordinate the assigned faculty’s calendar. Schedules meetings, clinical coverage, and backup for other admin support

staff.

• Collect, compile, prepare and reviews data and reports and provide all appropriate background materials and

documentation for presentations and meetings as necessary.

• Ensure that all correspondence and other written materials and presentations are prepared in a timely manner for review an

distribution to meet all deadlines.

• Serve as the primary liaison and maintain professional relationships with faculty of the Department and employees at all

levels. As well as all outside contacts.

• Where applicable make all travel arrangements for assigned faculty, secure required authorizations when necessary and

maintain database for reimbursement of travel expenses.

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience:

H.S. Diploma/GED And 5+ years in a secretarial role in an academic or

medical practice.

Bachelor's Degree And 2+ years