Job ID: 143690
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jul 27, 2022
Work Schedule: 8hr Days
DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Support and comply with all standards for UPHS licensure; to include JCAHO, State and any other licensing agencies.
Complete all annual in-service programs and other compliance requests either online, in person, andor in writing as established by UPHS and Department policies.
Manage the routine operation of the Chair’s Suite, which includes oversight of the administrative support staff of the Vice Chairs and Executive Leadership
Ensure efficient operations, including adequate coverage as appropriate
Manage and maintain complex calendars of the Chair, COO, COS
Schedule and arrange all associated details for large and small meetings and events, making decisions based on working knowledge of responsibilities and priorities of executives
Ensure that executives are prepared for meetings
Coordinate travel arrangements
Process reimbursements and payments
Manage incoming calls and email
Collect and compile data, statistics and other materials accurately for reports, budgets, correspondence, etc
Research available sources thoroughly to gather requested or needed information
Prepare, edit, and distribute various materials
Compose and prepare correspondence for signature, using correct grammar and format, and meeting content requirements
Maintains files and records
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
Other duties as assigned to support the unit, department, entity, and health system organization
Education or Equivalent Experience:
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.