Administrative Assistant
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Job ID: 147416
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: 8hr Days
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Responsible for clerical support within the department to include administrative, clinical and research related duties
Administrative Duties
•Compilation and submission of expenses for travel, subscriptions, memberships and books for re-imbursements in a timely fashion.
•Maintain multiple calendars/schedules, surgery schedule, office hours and meetings.
•Answer and screen all phone calls. Take appropriate messages or delegate calls to appropriate support staff.
•Make travel and lodging arrangements.
•Other administrative duties as required to support divisional needs
Clinical Duties
•Assists attending physician with outpatient office hours.
•Schedule required procedures for patients at attending physician’s direction. This includes completion of chart management and PSM forms and follow-up to ensure that all necessary preadmission testing has been scheduled and results are available prior to surgery.
•Copy and disseminate follow-up patient correspondence, reports, and discharge notes to patients and referring physicians.
•Assist patients with referrals, scheduling for follow up visits, questions on pre-operative preparations and surgical admissions.
•Ensure that all operative reports and encounter forms are turned in for billing within designated timeframes.
•Provide cross coverage for designated co-workers per guidelines and as directed by supervisor.
•Copy and disseminate follow-up patient correspondence, reports, and discharge notes to patients and referring physicians.
•Assist patients with referrals, scheduling for follow up visits, questions on pre-operative preparations and surgical admissions.
•Ensure that all operative reports and encounter forms are turned in for billing within designated timeframes.
•Provide cross coverage for designated co-workers per guidelines and as directed by supervisor.
Research Related Responsibilities
•Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
•Schedule follow up studies as directed by the trial protocol.
•Coordinate submission and approval of journal articles, manuscripts and permissions as directed.
•Other duties as assigned to support the unit, department, entity, and health system organization
Education:
H.S Diploma AND 3+ years of experience. A combination of education and experience will be considered.
COMMUNICATION: Ability to communicate with internal and external constituents
OTHER: Ability to follow oral and written instructions
TECHNOLOGY: Ability to use Microsoft Word
TECHNOLOGY: Ability to use Microsoft Outlook
TECHNOLOGY: Ability to use Microsoft Excel
TECHNOLOGY: Ability to use Microsoft Power Point
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
