The incumbent’s primary responsibility is to oversee the technical, regulatory and administrative functions of the individual laboratory sections within the division including Molecular Pathology, Cytogenetics, and the Center for Personalized Diagnostics (CPD) to ensure operations are consistent with the goals of the Department and consistent with the mission of the University of Pennsylvania Health System. The incumbent will play a key role in the daily operations of the CPD and Cytogenetics Laboratories.
The Administrative Director is responsible for leading and overseeing the Division’s overall operations, and technical services, maintaining regulatory compliance, managing personnel, and all fiscal affairs.
· Division Operations
: In partnership with Managers, Sr Director, Section Chiefs, and Medical Director, responsible for ensuring divisional programs/services meet goals and operational performance standards for Division. The AD ensures coordination and communication between Molecular Pathology, Cytogenetics, and the Center for Personalized Diagnostics (CPD) to achieve best practices and a collaborative environment. The AD facilitates partnerships with internal and external stakeholders and establishes work processes and practices for the Division in support of the department goals, including research participation.
· Division Quality/Safety/Regulatory
: Partners with the PLM Director of Quality, Medical Director, and Sr. Director, responsible for ensuring the Division meets quality/safety standards, maintains the highest quality of work and quality improvement opportunities. Responsible for divisional readiness for all professional regulatory and accrediting agencies requirements of the Division including DOH, CAP, TJC, and other agencies.
Oversees the staff leadership in the Division, participates in recruitment, and ensures all competencies, performance reviews and mandated education is complete for the Division staff. Facilitates internal and externship partnerships and an environment of employee engagement and satisfaction.
Works with department resources on oversight of Division budgets. Knowledgeable of monthly variances & trends. Reviews and analyzes financial reports, seeks to reduce wastage and expenses, and looks for opportunities to grow revenue in the Division. Level 2 approver for division purchases. Works with department resources on routine and major capital project submissions for Division. Represents Division in prioritization meetings. Completes ROIs as needed.
: Works with department resources on contract terms and necessary approvals for divisional contracts.
Works with TM Managers and IT leads for PennChart/Epic, Cerner, other Division software systems to ensure issues, feature/functionality, upgrades, projects and reporting requests are scoped, prioritized, and completed in a timely manner.
· Program Growth and Development
: Works with Sr. Director, Medical Directors, and other senior leadership to plan for future expansion
· People Growth and Development (Level 4 Manager competencies)
: Builds effective teams, drives engagement, develops talent.
· Space Planning
: Works with department resources on interim and long-term space planning needs for Division.
· Strategic Planning
: Leads and executes planning effort for the division.
· Penn Lab interface/leadership
: Plays a leadership role in Penn Lab initiatives involving the Division.
- Master's preferred
- 4 years of managing high volume and high complexity clinical labs
- Bachelor of Science and 10 years of clinical lab experience
- MT ASCP Certification