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Administrative Secretary

Job ID: 155403
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Oct 6, 2022
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • Responsibilities: Responsible for a wide range of administrative and secretarial tasks and special assignments for Manager/Director. May schedule meetings, travel arrangements, typing, preparing Power Point slides, reports and filing confidential information. Performs other duties as requested. Able to set own priorities and exhibit self direction with high level of initiative. Understands and utilizes computer technology applications to maximize efficiency (e.g. Microsoft Office, data base management, spreadsheets, power point, outlook and other computer applications, as needed).


Must be able to operate copy machine, telephones and fax machine.

Detail-oriented, excellent organizational, interpersonal and communications skills essential. Must be able to work well under pressure and handle multiple tasks simultaneously.

Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, Power Point and graphs and the ability to effectively utilize the Internet are required.

Must be reliable, dependable, timely, and flexible to fulfill role and understand hours/time may be adjusted to meet the operational needs of the department.

Must maintain high regard for strict confidentiality, professional dress, demeanor, lines of communications and consistent professional administrative office environment.

  • Manage/order office supplies, mail, equipment and devices
  • Manage and maintain reports and other duties as requested
  • Manage faculty and fellow lab coats. 

  • H.S. Diploma/GED (Required)
  • 3+ years Administrative Assistant Experience

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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