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Administrative Coordinator -PPMC Department of Medicine

Job ID: 157816
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Oct 21, 2022
Work Schedule: Days 40 hours per week

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

The department of medicine at Penn Presbyterian Medical Center has an Administrative Coordinator opportunity

Position Description:
The Administrative Coordinator for the Department of Medicine will report to the Associate Executive Director of Service Lines and provide administrative support to the Residency Program Director and the Director of Hospitalist Medicine. This individual will be responsible for coordinating and overseeing all administrative functions for the Department of Medicine to include ordering supplies, calendar maintenance, coordinating hospital and departmental orientation for the Residents, coordination of conferences to include location and catering and working with the CME office. Accountabilities • Manage daily flow of the office activities. • Expense oversight including recording keeping, ordering functions and invoice submissions • Provide assistance to resident for on boarding (parking, badges, meal stipends and hospital orientation). • Participation in UPHS GME program and PPMC implementation of policies and procedures. • Coordinate approval and distribution of house staff PPMC regularly scheduled CME series. • Provides administrative support including calendar management, meeting planning, support of general office activities. • Oversight and management of the Resident call rooms and workspaces. • Management and ordering of department of medicine residents' office supplies. • Management and ordering of daily residents catering and meals. • Development of resident team sheets for medicine teams and nursing units.

Minimum Requirements:
Please apply if you possess these qualifications:
H.S. Diploma or equivalent level of education and 5+ years of administrative experience
a Bachelors degree in Business or related field
The incumbent will possess a high level of verbal and written skills and computer literacy. 
The position will require sophisticated problem solving and decision making skills as well as the ability to work with all levels of staff. 
Works cooperatively and effectively within the scope of contacts in order to meet/exceed team and organizational goals. 

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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