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Access Optimization Manager

Job ID: 157698
Category: Other
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Oct 26, 2022
Work Schedule: Full Time

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Access Optimization Manager

1500 Market Street *Primarily Remote Work*


  • The Access Optimization Manager is responsible to oversee the development and execution of access operation improvement strategies including but not limited to referral pathways both internal and external, practice workflows and staffing, creating capacity, and innovation techniques. This will include managing multiple complex projects, which significantly impact business outcomes, and requires a large degree of cross-functional participation and coordination. This role requires strategic thinking, and the ability to influence and collaborate with various internal and external stakeholders, including Penn Medicine providers, clinicians, PennChart end users, IS, Marketing, Revenue Cycle, and Health System Leadership to achieve program goals, and ensure alignment with health system strategy.
  • This role is responsible for the direct management, and coordination of the Access Optimization focused Business Process Integration Consultants and their activities, including design, development and execution of projects that support current clinical and operational goals. The role assumes responsibility for oversight of local and enterprise-wide governance, provides guidance and direction on access and communication strategy, ensures implementation of standard processes to reduce variability and risk, and leverages analytics to measure success.


  • Strategically evaluate and recommend access communication strategies to health system leadership for both PennChart and non-PennChart technologies.
  • Direct and manage the activities of the Access Operations Business Process Consultants working on enterprise wide and local programs.
  • Align and maximize Penn Medicine existing access and communication programs to support new hospital partnerships and onboarding new practices into Penn Medicine.
  • Collaborate with cross functional teams to facilitate effective local/enterprise governance and prioritization.
  • Provide oversight for enterprise and local-level strategic optimization projects.
  • Develop and apply project management methodologies and governance models to ensure successful project and program delivery and consistency with organizational objectives.
  • Partner with clinical and operational stakeholders to support enterprise initiatives across Outpatient, Hospital and Ancillary departments.
  • Promote implementation of best practices/standards across the enterprise with focus on improvements to clinical/business processes.
  • Provide continuous performance based feedback to all team members to ensure that employees understand expectations and requirements.

Education or Equivalent Experience:

  • Bachelor's Degree required.
  • 5+ years Electronic patient scheduling, EMR, and practice operations in a healthcare environment required.
  • 2+ years Demonstrated management experience preferred.
  • 3+ years experience in a healthcare environment or related experience required.
  • Master's Degree preferred.

Skills and Abilities:

  • Understanding of electronic medical records functionality.
  • Understanding of health care operations.
  • Experience with Project Management tools and methods.
  • Excellent consultative, relationship management and facilitation skills.
  • Strong communication skills with all levels of staff and personnel.
  • Ability to analyze, diagnose, suggest and implement process change.
  • Work independently and as a team player.
  • Computer software skills and knowledge.
  • Ability to translate organizational and operational issues into understandable and meaningful solutions.
  • Strong analytic and problem solving skills, including an understanding of business accounting, operations, business development and systems thinking.
  • Understanding of patient billing.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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