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Administrative Coordinator

Job ID: 159161
Category: Clerical/Administrative
Work Type: FT
Location: West Chester, PA, United States
Date Posted: Oct 27, 2022
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • This position supports the department including but not limited to monitoring license compliance for all employees, monitoring clinician documentation compliance, and providing routine updates on compliance monitoring. The position may also support departmental operating functions such as coordination of planning meetings and employee compliance follow up.


  • Maintains high regard for strict confidentiality, professional dress, demeanor, lines of communications and consistent professional administrative office environment.
  • Coordinates, maintains, and organizes professional license and insurance compliance for all staff at Penn Medicine at Home as assigned.
  • Drafts correspondence to employees and clients and works within Microsoft Office to create presentations as applicable.
  • Receives and directs visitors. Screens and directs calls to the appropriate party. Works with vendors to ensure smooth functioning of office.
  • Manages calendars, and organizes meetings
  • Ensures successful implementation of events, including on-site trainings and site visits as assigned. Coordinates and manages administrative elements of projects.


    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • 3+ years administrative assistant/office management experience. Degrees can be used to meet some or all of the years of experience requirement. 3+ years prior experience as an administrative assistant/coordinator for Senior level leadership preferred previous experience in a Health System preferred

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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