Join our Talent Network
Skip to main content
   Current UPHS employees must apply HERE

Administrative Assistant

This job posting is no longer active.

Job ID: 158872
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Nov 4, 2022
Work Schedule: Variable

Save Job Saved

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

  • The Penn Medicine Center for Health Care Innovation spans the University of Pennsylvania Health System and the Perelman School of Medicine and aims to advance their missions through the disciplined creation, evaluation, and implementation of change.
  • The Administrative Assistant provides support for two Penn Medicine Directors (Center for Digital Health and the Nudge Unit).

Responsibilities:

  • Manages the calendars of the two Directors. Anticipates needs related to effective meeting participation and management for assigned individuals.
  • Schedules meetings for Center/Unit projects; manages the Center/Unit team calendar.
  • As needed, handles travel: booking, scheduling, preparing materials, reimbursement.
  • Develops drafts of correspondence.
  • Orders supplies for Center/Unit projects.
  • Assists the Directors with invited lectures/talks/presentations; sends out slides, coordinates logistics, etc. Assists with preparing for and overseeing retreats for the Center/Unit.
  • Assists the Director of the Nudge Unit with classes - receiving, preparing and collecting assignments (coordinating with the class TA for this), sending emails to the class, etc.
  • Assists with the onboarding of new hires and off boarding. Is the liaison for groups/individuals who are interested in doing a project with Center/Unit (this would entail managing the Center/Unit email and scheduling meetings with these groups).
  • Is the liaison for students/collaborators (setting up meetings, onboarding them, sending out documents, etc.). Is the liaison for marketing/communications groups for news releases and publications groups (CHCI, UPHS, CHIBE, LDI).
  • Responds to and helps to manage executive requests.

    Education or Equivalent Experience:

    • Bachelor's Degree preferred.
    • H.S. Diploma/GED (Required)
    • H.S. Diploma/GED and 5+ years Experience providing administrative support to senior level management, preferably in a University or academic medicine environment.

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
    Share: mail
     

    Similar Jobs