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Administrative Assistant - Penn Presbyterian Medical Center Philadelphia Heart Institute

Job ID: 159089
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Nov 15, 2022
Work Schedule: Days on site 40 hours per week

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

The Philadelphia Heart Institute at Penn Presbyterian Medical Center has an onsite Administrative Assistant opportunity.
Summary: This role provides administrative support to a team of Cardiologists who perform outpatient procedures. This includes scheduling patients, working with insurance companies to confirm eligibility, and keeping track of physician credentialing needs. The successful candidate will be organized, resourceful, take initiative and demonstrate excellent follow-through. Must be articulate and possess excellent verbal and written communication skills. The candidate must be comfortable with multi-tasking with close attention to detail, accuracy, and timeliness. Strong computer skills; experienced in Windows operating system and Microsoft Office suite. Proficiency expected in Electronic Medical Record software after training is provided.

  • Verifies insurance for patients.
  • Assist in re-credentialing, re-appointments, etc. Store Physician licensure and certification information. Keeps track of physician credentialing and licensure information.
  • Compares clinic schedules to make sure patient schedules are closed/open.
  • Check mailbox daily and sort for doctors.
  • Answers office phone line. Take care of any calls they can and transfer or contact other parties if necessary.
  • Work in rotation to schedule new patients.
  • Proofreads post-appointment letters before being electronically sent to outside practices.
  • Obtains medical records of new or existing patients.
  • Coordinates recruitment for physician applicants.
  • Organizes and assembles materials for meetings.


  • 2 plus years of related experience.
  • Executive Assistant experience encouraged.
  • High School diploma
  • BS or BA preferred.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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