Buyer - PHIT
Job ID: 160224
Category: Materials Management/Purchasing/Contracts Management
Work Type: FT
Location: King of Prussia, PA, United States
Date Posted: Nov 29, 2022
Work Schedule: Days
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
- The Buyer will:
- Place orders with vendors; confirm pricing and availability within 3 business days.
- Communicate with requesting departments on any order not meeting delivery requirements.
- Resolve invoice discrepancies for all orders placed and document at least 25 per week.
Responsibilities:
- Places orders with vendors accurately. Performs accurate order placement within 3 business days, processes 25 orders per day and expedites orders, as necessary. Directs all requisitions to contracted vendors, where applicable. Converts faxed/mailed requisitions into purchase orders. Obtains pricing on product accurately, recommends to Contract Manager cost-effective alternatives and performs pricing confirmation.
- Responds to voice mail and e-mail within 1 business day. Performs telephone activities in courteous/professional manner. Tracks phone calls daily on telephone log.
- Takes initiative to respond to inquiries regarding orders, resolves discrepancies relating to orders placed, and communicates with management on pending issues.
- Anticipates customers concerns and needs by asking if they need assistance, as required. Responds promptly and follows through to meet customer needs, as required.
- Invoice resolution – daily. Contacts appropriate person, department or vendor when researching invoice discrepancies.
- Buyer is responsible for timely and accurate filing and is responsible to keep PO’s at their desk for 60 days after PO creation date. After the PO has reached 60 days, Buyer is responsible to ensure PO is filed accurately in the file storage room.
- Cooperates with, and demonstrates respect for all hospital services and personnel. Provides or facilitates in providing a clean, safe, quiet and secure hospital and/or business environment for all.
- Preserves confidentiality, privacy and dignity of patients, visitors, vendors, etc., according to UPHS or departmental policy.
- Maintains composure, good judgment and acceptable work performance under conditions caused by deadlines, workload, situational crisis, opposition or other causes.
- Assists as backup to other teams, cross trains to assist on all commodity teams, and participates in team meetings and staff meetings.
Education or Equivalent Experience:
- Associate of Arts or Science
- Business Administration, Finance, or Accounting
- H.S. Diploma/GED (Required)
- Business Administration, Finance, or Accounting 2+ years. Experience in Purchasing or Materials Management
Location: Penn Home Infusion Therapy - 625 Clark Ave , King of Prussia PA
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
