Associate Director Materials Mgmt - Pennsylvania Hospital

Responsibilities:

• Responsible for supply chain logistics of stock and non-stock supply items, act as liaison between hospital, vendors and corporate purchasing. Oversee pricing, specifications, warranties, delivery dates and shipping terms.
• Keeps Director informed of current activities, any major discrepancies with vendors and any significant changes in the market place, which might affect the department. Search for improved and/or less costly supplies/services.
• Reconciles invoices with the Accounts Payable Department when price and other items do not agree with the purchase order. Use Lawson system to enter all required data for generating purchase orders through the automated ordering system. Insure all Lawson data maintenance meets audit requirements. Keep current pricing and Lawson information on hand at all time. Evaluates the cost benefits of product changes for standardization and/or contract/vendor changes and makes recommendations for action to the Director of Materials Management.
• Uses Lawson System to enter all required data for generating purchase orders through the automated ordering system. Manage 6 monthly fiscal inventory of storeroom and explain variance. Manage back order follow up and identify appropriate subs when necessary. Report back orders to end users. Crystal reporting ability.
• Ensures that internal staff has complied with all purchasing procedures. Ensure all staff mandatory requirements and education are 100% current.
• Evaluates “all-encompassing” kits/trays versus individual component parts for maximum cost-effectiveness. Evaluate reusable V disposable products. Improve green footprint at PaH. Assist with value analysis process.
• Acts as liaison between Materials Management, CV Section, IR and Infusion and all nursing units. Daily rounding and reporting. Excellent communication. Joint Commission rounding on a weekly basis, focus on storage, supply/storage housekeeping and expiration dates. Hold operations manager responsible when issues arise.
• Oversight of Device Return Log, Tissue Tracking, Recalls, cycle counts, CEQI reporting, CDM/Lawson matching, Policy and Procedure maintenance, oversee HR and E-Star to ensure consistency with policy.

Credentials:

Education or Equivalent Experience:

• Bachelor of Arts or Science preferred.
• HS diploma/GED required.
• A minimum of 3 years Materials Management experience required (7 years Materials Management experience in lieu of educational requirements with the minimum educational requirement being a high school diploma or GED.) Materials Management experience should have emphasis on Storeroom and Cardiovascular Supplies.
• Knowledge of Material Management concepts to include product knowledge, dynamic theories of supplies and vendor value added programs.