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   Current UPHS employees must apply HERE

Administrative Secretary

Job ID: 167441
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Feb 1, 2023
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • Responsible for a wide range of administrative and secretarial tasks and special assignments for Manager/Director. May schedule meetings, travel arrangements, typing, preparing Power Point slides, reports and filing confidential information. Performs other duties as requested. Able to set own priorities and exhibit self direction with high level of initiative. Understands and utilizes computer technology applications to maximize efficiency (e.g. Microsoft Office, data base management, spreadsheets, power point, outlook and other computer applications, as needed).


  • Interact professionally and courteously with all parties to resolve issues for patients, vendors, PBO staff, PBO Directors, all UPHS Departments and all external contacts on a timely basis
  • Handles general clerical duties such as:
  • Phone management
  • Scheduling, Typing/Data & Process Management and
  • Filing
  • Phone Coverage:
  • Never leave front reception area unless phone coverage is arranged.
  • Be flexible with time to cover phones for other Administrative Team members.
  • Notify Administrative Manager of any time conflicts.
  • Answer phones in a professional and courteous manner and properly direct all callers as necessary.
  • Copier Support:
  • Act as a contact for ordering service calls.
  • Follow up if services are delayed by IKON.
  • Respond to employee notice of copier malfunctions and proactively investigate any noticed (red lights) to ensure that copier service has been requested.
  • Post notice on copier to provide the details of when service has been requested.
  • Monitor all copier service requests on the tracking log.
  • Provide basic copier support of clearing jams and adding toners as necessary.
  • Obtain necessary training and knowledge of how each copier works.


    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • 3+ years Administrative Assistant Experience

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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