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   Current UPHS employees must apply HERE

Procurement Coordinator II

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Job ID: 175654
Work Type: FT
Location: Philadelphia, PA, United States

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • The Procurement Coordinator coordinates care for patients with end-stage organ failure at the time of donor organ offer through the admission for transplantation or decline of the organ offer. They possess a special expertise in organ allocation and donor-recipient matching who work to optimize the acceptance of organs for transplantation and support quality transplant outcomes for patients with end-stage organ failure. They are responsible for managing the process of donor organ placement for the Penn Transplant Institute solid organ transplant programs including heart, lung, liver, kidney, pancreas, and VCA in collaboration with the local Organ Procurement Organization, (Gift of Life Donor Program), the United Network for Organ Sharing and its affiliate members, the Transplant surgeons, and members of the Penn transplant teams. The procurement coordinator takes first call (DonorNet) for organ offers and accepts or declines the offers based on a protocol and /or discussion with the transplant surgeon or his designee. The Procurement Coordinator organizes all aspects of the recipients OR procedure. The procurement team covers 24 hours a day, 7 days a week. This individual serves as an integral member of the transplant team in supporting donor-recipient matching and ensuring regulatory compliance with allocation and documentation. The procurement coordinator complies with all regulations and standards set forth by transplant regulatory agencies, accrediting bodies, The Penn Transplant institute, and UPHS.


  • Procurement Coordination
  • Coordination of deceased donor transplant organ offers – heart, lung, kidney, liver, pancreas and VCA
  • Clinical screening deceased donor organ offers, utilizing patient demographics, past medical, surgical and social history, laboratory and diagnostic test results and transplant program clinical criteria using the 30-min required timeframe established by the Organ Procurement and Transplantation Network (OPTN)
  • Present potentially suitable organ offers to the procurement coordinator II-III, transplant surgeon and/or physician for recipient matching of waitlisted patients
  • Collaborates with the transplant surgeon and other team member to determine donor and recipient suitability
  • Generate test match runs upon request and provide results to the live donor team for end-chain live donor screening
  • Serve as second person to verify recipient blood type for new and waitlisted patients.
  • Acts as the first call person for DonorNet organ offers during scheduled shifts to provide continuous coverage 24/7
  • Initiate and participate in clinical documentation and interdisciplinary handoffs using practices, documentation systems and adherence to OPTN requirements
  • Document transplant program interest and organ offer declines using clinically relevant refusal codes in accordance with OPTN policy
  • Interpret laboratory testing to assess donor : recipient matching including infectious disease serologic testing, COVID testing and associated cycle threshholds, imaging and diagnostics
  • Review and educate transplant candidates regarding donor parameters that require patient authorization prior to organ acceptance and patient transplantation
  • Request donor management suggestions (laboratory, diagnostics, medications, etc,) in accordance with programmatic clinical protocols
  • Patient notification to facilitate patient transportation, translation services, emergent patient mobilization to HUP, directions, changes in timing, emotional and logistical support, etc.
  • Case notification – coordination of all consultant services, clinical support, perioperative scheduling, unit-based communications, directing provider admission orders, research etc.
  • Facilitate clinical screening for end-chain live donor in live donor kidney transplants
  • Age Specific Coordination
  • Adult Patients
  • Recognizes need for patient to maintain control of plan
  • Recognizes various roles and responsibilities of patient. Teaches through reasoning and thorough explanation
  • Elderly Patients
  • Recognizes physiologic changes and impact on care
  • Considers impact on changes in patient life in planning care
  • Quality Assessment and Performance Improvement (QAPI)
  • Participates the PTI QAPI program efforts to support patient outcomes and ensure alignment with regulatory requirements
  • Documents practice according to policies and procedure for the PTI and organ programs
  • Abides by procurement workflows to support the capture of key data elements to meet reporting needs
  • Evaluate processes for organ offer management and assists in assessing and planning for improvement in organ procurement processes and practices
  • Communication
  • Communicates effectively and appropriately with co-worker, supervisors and other hospital employees in order to maintain good working relationships/partnerships
  • Preserves confidentiality, privacy and dignity of patients and visitors, according to HUP policy
  • Acts as a consultant to the patient/family and multidisciplinary staff
  • Anticipates probable patient/customer physical and emotional needs are met
  • Communicates and responds with empathy to patient, families and other staff members.
  • Communicate and works collaboratively with Gift of Life Donor Program, other nationals OPO’s and UNOS
  • Acts as a consultant to OPO’s
  • Patient Safety
  • Participates in Entity and Department wide initiatives for Patient /Employee safety
  • Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position
  • Education
  • Function as a resource to health care professionals and the general public to provide education about organ allocation and transplantation
  • Evaluate own clinical performance, in conjunction with immediate supervisor, and seeks appropriate continuing education.


  • Emergency Medical Technician
  • Emergency Medical Technician / Paramedic

Education or Equivalent Experience:

  • Associate of Arts or Science (Required)
  • 2+ years Critical care experience and/or training to include EMT, paramedic and/or related experience 2+ years OPO or transplant hospital
  • Bachelor of Arts or Science

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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