Job ID: 178478
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Apr 6, 2023
Work Schedule: Shift 1
DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Summary of Accountabilities: 1. Works closely with Accounting Supervisor & Controller in maintaining day-to-day operations of the Accounting Department. 2. Works with SMS, Lawson, Epic, HPM, Hyperion, Essbase and other systems to complete general accounting functions. 3. Helps in completion of monthly financial statement package, assists in the projections and budget preparation. 4. Supports all General Revenue review, Statistical review, Expense review, Balance sheet review, internal and external audit, inter-entity reconciliations and other general accounting functions. 5. Provide financial support to entity department directors, advocates teaching and helps departments understand their revenues and expenses. Fosters a customer service environment, geared to understanding operations and variations in results. 6. Provides adhoc analytics as needed. 7. Leads projects and initiatives, including gathering and reporting of various intermittent reporting requirements to internal and external agencies / clients. 8. Other duties as assigned 9. Machines/Tools & Equipment: Should have experience with the following / comparable systems: SMS, EPIC APM, HPM, Hyperion, Essbase, Lawson (or similar) mainframe General Ledger system. Strong personal computer skills outside of the previously mentioned systems; Microsoft Office Excel, Access, Powerpoint and Outlook. Ability to work with flat files, use Monarch, Calculator. 10. Physical/ Working Requirements: FREQUENCY FREQUENCY FREQUENCY FREQUENCY RARE 0-10% OCCASIONAL 11-34% FREQUENT 34-66% CONTINUOUS >67% WEIGHT 1-10 11-25 26-50 50 + 1-10 11-25 26-50 50 + 1-10 11-25 2s6-50 50 + 10-20 11-25 16-50 50 + LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LBS LIFTING X X PUSH/PULL X X CARRYING X X SITTING X STANDING X BENDING X KNEELING X CLIMBING X WALKING X REACHING X 11. Minimum Certifications, Registry and/or Licenses Required: 12. Minimum Degree Requirements and Experience Required: BBA Accounting Position/HSMG Revised w/ See Attached /4/6/2023 2 13. Skill Requirements: 3 to 5 years experience with General Accounting. Self motivating individual, focused on review, audit, customer service and education of customers in financial management, process and policy. Knowledge of monthly financial statement closing processes including variance and flux analyses. This position should have experience with systems such as: SMS, Lawson, Epic, HPM, Hyperion, Essbase and other to complete general accounting functions. Microsoft Excel, Access, Word and Outlook are necessary tools in day-to-day business so the stronger the knowledge the better. This position is key in supporting Accounting Supervisor, Controller and their customers in providing, periodic financial and accounting reports to internal and external parties. Health Care or comparable experience preferred Position/HSMG Revised w/ See Attached /4/6/2023 3 Position Roles & Accountabilities 30. Performance Evaluation Scale: 1 = Below Threshold 2 = Threshold 3 = Target 4 = High Performance 14. Role In Relation To 15. Accountabilities 16. Performance Measures PATIENT / CUSTOMER Includes patient/customer student satisfaction and initiatives, educational and research initiatives, patient confidentiality. Work with Operational Mgmt with timely communications and provide a customer service orientation of financial services to all constituencies. Provide timely and accurate service to Department Directors and other customers during the monthly close process. Provide Financial support and training for Department Directors and other customers on the use of reporting tools and procedures for Lawson Activities and General Ledger. Annual survey DoF feedback Supervisor and management feedback 17. Annual Weighting 30% Performance Evaluation Comments: 18. Age Specific Accountabilities: Please complete this section for all employees who have direct contact with patients when carrying out their duties and thus should be aware of the age related needs of patients (as defined by Department Head). Identify the competencies required for each patient population that the employee works with (neonate, child, adolescent, young adult, middle adult and older adult) Identify the expected behaviors for each patient category Performance Evaluation Comments: N/A 19.Patient / Employee Safety Accountabilities: All employees when carrying out their duties are responsible for patient/employee safety and thus should be aware of general safety requirements and all specific safety requirements for their position (as determined by the Dept. Head) Non-Patient Care Participates in Entity and Department wide initiatives for Patient /Employee safety Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position. Patient Care Providers Participates in Entity and Department wide initiatives for Patient /Employee safety Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position. Validation of annual competencies required for the position Observed Behaviors Performance Evaluation Comments: N/A Position/HSMG Revised w/ See Attached /4/6/2023 4 Role In Relation To Accountabilities Measures OPERATIONS Includes essential and non-essential position accountabilities, age specific performance standards, and compliance standards. Assist in monthly financial close process including review, analyses, and distribution of internal and external financial information. Inputs affiliate reporting information. Prepare internally and externally distributed financial data, i.e., profit/(loss) analyses, surveys, department requests. Assist Controller and Supervisor in annual budget process, which may include training of users and accumulation and review of submitted data. Calculation of patient revenue and valuing of patient accounts receivable reserves using the balance sheet valuation method for monthly financial statements. Assist Supervisor in preparation of accounts receivable aging schedules and bad debt analysis on monthly basis. Work with Department Directors in reviewing and Analyzing monthly expense variances, working towards accurate variance explanations. Assist in quarterly and annual external audit process including preparation of workpapers, flux schedules and other analyses. Prepare monthly journal entries and account analyses in an accurate and timely fashion. Perform special projects as required. Work with Supervisor/Manager in resolving problems related to standard financial issues and practices. Meeting service standards. Supervisor and management feedback Supervisor and management feedback Supervisor and management feedback DOF and Department Director feedback Meeting service standards. Supervisor and management feedback Supervisor and management feedback Meeting service standards. Supervisor and management feedback Supervisor and management feedback Supervisor and management feedback Annual Weighting 50% Performance Evaluation Comments: Position/HSMG Revised w/ See Attached /4/6/2023 5 Role In Relation To 23. Accountabilities 24. Performance Measures Core Values Excellence Integrity Diversity Professionalism Individual Opportunity Teamwork & Collaboration Tradition Does not participate in non-productive activities or conversations. Maintains confidentiality. Establishes and maintains good working relationships and partnerships. Adheres to established policies and procedures. Always seeks clarity to ensure understanding, keeps work processes reasonable and simple, and balances priorities. Effectively communicates and ensures understanding of UPHS’ mission, vision, and values. Makes and keeps commitments. Meet deadlines and is responsive to requests. Exemplifies in his/her action principles of collegiality and collaboration at all times. Positive feedback from colleagues Work assignments and projects completed within established timeframes. Results from customer service surveys. Uses staff meetings as a forum to share knowledge gained through work experiences. Embraces new trends within environment (i.e., new technologies, reengineering of work processes, changes in reporting relationships/ management structure, etc.) 25. Annual Weighting 20% Performance Evaluation Comments: 26. Position Description Approval: Human Resources Compensation:
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.