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Accounts Payable - Payroll Coordinator

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Job ID: 180325
Category: Accounting/Finance
Work Type: FT
Location: West Chester, PA, United States
Work Schedule: Full Time Day Shift

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • Responsible for day-to-day handling of invoices, vendor inquiries as well as day to day payroll processing and employee assistance relating to payroll inquiries. Duties will include opening and sorting of mail, matching invoices to purchase orders and packing slips, performing biweekly payroll processing, expense coding of invoices to various departments, ensuring pricing matches purchase orders, entering invoice data on computerized system and processing payments. Duties will also include interfacing with various hospital personnel and third-party vendors (for possible invoice resolution). Maintaining the vendor master file including the IRS regulatory requirements, i.e., W-9 and 1099 forms, and any other duties as assigned by the finance manager.


  • Accurately input invoices with vendor number, invoice number, quantity, amount and date to insure payment in a timely manner.
  • Support staff in all payroll operations, assists with researching payroll questions, and perform biweekly payroll duties.
  • Assists managers and employees with timecard questions and coding.
  • Check Daily Staffing Sheets for Accounting units and timecard accuracy
  • File daily and organize payroll files
  • Collect and retain IRS form W-9 for all vendors.
  • Perform functions as a Chrome River super-user.
  • Ability to process demand checks.
  • Ability to process month end A/P closing at supervisor’s request.
  • Ability to perform functions done by others at time of vacation, illness or other circumstances.
  • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
  • Other duties as assigned to support the unit, department, entity, and health system organization.


    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • 2+ years accounts payable and payroll experience.
    • Associate of Arts or Science

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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