421000 Admin Coordinator

Responsibilities:

• Maintains high regard for strict confidentiality, professional dress, demeanor, lines of communications and consistent professional administrative office environment.
• Coordinates, maintains, and organizes professional license and insurance compliance for all staff at Penn Medicine at Home as assigned.
• Drafts correspondence to employees and clients and works within Microsoft Office to create presentations as applicable.
• Manages basic finances such as submitting vendor checks, processing business expenses for senior leadership, and processing travel reimbursements as assigned. Budget and order office supplies as assigned.
• Receives and directs visitors. Screens and directs calls to the appropriate party. Works with vendors to ensure smooth functioning of office.
• Manages calendars, organizes meetings, coordinates interviews, and makes travel arrangements as assigned.
• Ensures successful implementation of events, including on-site trainings and site visits as assigned. Coordinates and manages administrative elements of projects.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
• Other duties as assigned to support the unit, department, entity, and health system organization.

Education/Experience:

• High School diploma (Required)
• 3+ years of administrative assistant/office management experience (Required) - Degrees can be used to meet some or all of the years of experience requirement.
• 3+ years of prior experience as an administrative assistant/coordinator for Senior level leadership (Preferred)
• Previous experience in a Health System (Preferred)

Skills & Abilities:

• Strong communication skills (both oral and written) with all levels of staff and personnel
• Excellent organizational, interpersonal, and written communications skills essential.
• Ability to use Microsoft Office (Excel, Power Point, Word, Outlook)
• Ability to create, maintain and keep employee folders up to date electronically
• Experience working with developing and maintaining databases
• Ability to effectively utilize the Internet is required
• Ability to balance multiple priorities and multitask while maintaining deadlines.
• Demonstrated ability to deal with confidential patient and staff information
• Work independently and as a team player
• Able to deliver clear and concise reports to leadership
• Ability to balance multiple priorities and multitask while maintaining deadlines.
• Ability to maintain confidential patient and staff information