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ED Administrative Assistant - 20 hours/week

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Job ID: 181503
Category: Clerical/Administrative
Work Type: PT 20+ HOURS
Location: West Chester, PA, United States
Work Schedule: Part-time Day Shift

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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

General Summary Statement

Provides administrative support for the Emergency Department Nursing Leadership. Responsibilities include preparing reports, maintaining and reconciling data, customer relations, ordering equipment and supplies, scheduling, and timekeeping. This position calls for excellent interpersonal and computer skills and the ability to work well with other areas of the hospital, all levels of management, and staff. Will exercise independent judgment, have strong attention to detail, and critical thinking in performing tasks.

Essential Duties and Responsibilities

Serves as liaison for the Emergency Department by providing excellent customer service including professional telephone etiquette.

Maintains databases and files for the Emergency Department Leadership.

Serves as liaison to Health Information Management Services.

Facilitates requests from other departments or outside agencies.

Prepares presentations, reports, meeting materials, and meeting minutes.

Facilitates compliance with employee responsibilities.

Prepare purchase orders for supplies and prepare check requests.

Assists with schedule development and management as needed.

Makes schedule changes and schedule exceptions as needed.

Performs verification of time for managers and directors as needed.

Assists with learning management administration tasks ( i.e. creating classes, updating rosters and updating class participation).

Performs duties as assigned and in accordance with Penn Medicine and entity values, policies, and procedures.

Other duties as assigned to support the unit, department, entity, and health system organization.

Education Training and Experience

H.S. Diploma/GED, required

Associate's Degree or 5 years’ experience in health care environment, preferred

Bachelor's Degree, preferred

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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