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Coord Fellowship Program (Hybrid/ Philadelphia)

Job ID: 180318
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: May 2, 2023
Work Schedule: FT

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


Coordinates activities and events relating to the ACGME accredited Fellowship Programs as well as the non-ACGME fellowship programs, including making sure all compliance related issues are met, recruitment interviews, placement, rotation schedule, evaluations, meetings and program marketing. Performs duties of an administrative coordinator for the Director of Pain Medicine and the fellowship director for 4 fellows. Responsibilities include managing academic and clinical calendars, arranging travel, handling reimbursements, performing literature searches, coordinating aspects of fellowship programs, preparing Power Point presentations and other assigned duties. Attend meetings and prepare minutes. Assist manager with some administrative duties.

    Skill Requirements:

    Appointment scheduling, phone etiquette, typing, transcription.

    Act on the basis of one's own thoughts and experience to overcome obstacles and to elicit positive outcomes. Create a favorable impression on others by displaying competence and confidence. 

    Maintain complete confidentiality of all faculty and application information as well as Department information. 

    Appropriate multi-tasking - organize and accomplish multiple tasks despite the typical interruptions that are inherent in busy clinical practice. 

    Integrate themselves within faculty, being a team player and supporting over all goals of the team.

    Accuracy and reliability - basic booking ability and utilization of Excel. Scheduling of providers is critical as this impacts finances, patient care and operating room efficiency. Review of application info and scheduling of interviews. 

    Communication - needs to be outgoing to ensure communication with faculty when questions arise. Must be accessible by all faculty.

    Independence- Must follow up and complete items that have issues that prevent immediate completion without reminders. 

    Excel skills at least top the level of using templates. PowerPoint knowledge. 

    Education or Equivalent Experience:

    Bachelor's degree required. Demonstrates communication, confidentiality, and organization skills; minimum 5 years in a secretarial role in an academic or medical practice. 

      We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

      Live Your Life's Work

      We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

         Current UPHS employees must apply HERE
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