Administrative Assistant - Penn Presbyterian Medical Center

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

The Department of Medicine has an Administrative Assistant opportunity, under the direction from the Chief of Medicine at PPMC and the Vice President for Professional Development at PPMC. Penn Presbyterian Medical Center is a renowned center for cardiac care and ophthalmology. PPMC’s campus includes the Musculoskeletal Center’s outpatient facility at Penn Medicine University City and the Pavilion for Advanced Care, which is home to Penn Medicine’s Level 1 Regional Resource Trauma Center.

Responsibilities:

• Under the direction from the Associate Executive Director:
• Responsibilities of this position include but are not limited to the following:
• Organizing, managing and completing business services requirements for each administrator
• Completing and processing business services reports
• Managing vendor payments and relations
• Ordering and maintaining department supplies
• Scheduling meetings
• Coordinating and managing Human Resources administrative requirements
• Providing coaching and feedback to colleagues
• Identifying opportunities for improvement and taking responsibility for broader initiatives
• Responding to patient, third party, and corporate needs in a timely and efficient manner
• Transcribing dictation and typing final copies of letters and documents accurately
• Preparing draft letters and answering correspondence as required
• Organizing and assembling materials for meetings
• Producing special charts, proposals, and meeting agendas using a variety of software products
• Maintaining calendar and appointment schedules

Qualifications:

• Please apply if you possess these qualifications:
• High School diploma or equivalent level of education required
• 2 or more years Administrative Assistant experience required
• Excellent customer service skills, communication skills, and professional behavior required
• Ability to interact with all levels of clinical and administrative professionals required
• Demonstrated coursework with Medical Terminology required
• Essential understanding of computer data entry in a Windows environment required
• Proficiency in all Microsoft office Excel, Word, and Power Point applications required
• Availability for rotating shifts and schedule flexibility required
• Professional appearance is expected at all times

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.