Building Administration & Services Manager
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Job ID: 191827
Category: Management/Leadership
Work Type: FT
Location: Bala Cynwyd, PA, United States
Work Schedule: Per Departmental Needs
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
- The Building Administration and Services Manager is responsible for managing the lease administration activities for all Penn Specialty Practices and Penn Primary Care (PSP/PPC) facilities, including practices and office spaces. The Manager will ensure that all lease agreements are managed in compliance with regulatory requirements, lease terms and conditions, and organizational policies and procedures. The Building Administration and Services Manager plays a critical role in ensuring that healthcare facilities have the space and resources they need to provide high-quality patient care. The role involves collaborating with various internal and external stakeholders to support the organization's strategic goals and objectives. Internal stakeholders include Real Estate, Design and Construction, Business Development, Accounts Payable, Finance, and Operations. External stakeholders include landlords, healthcare providers, legal advisors, vendors, etc.
Responsibilities:
- Lease Management: Manage the lease administration activities for all PSP and PPC facilities (150+ sites), responsible for (but not limited to) the following: ◦ Ensure all lease payments and obligations are paid/executed in a timely manner. ◦ Maintain an accurate and up-to-date database of all lease agreements, including key dates, lease terms and conditions, and financial obligations. ◦ Monitor lease agreement performance, identify potential risks and opportunities, and make recommendations for lease renewals, extensions, or terminations. ◦ Maintain strong relationships with landlords, healthcare providers, and other stakeholders to ensure the organization's leasing needs are met. • Building Services Management: Ensure timely payment and maintenance of building services including: ◦ Electric ◦ Sewer ◦ Water ◦ Other utilities as needed • Support for opening and closure of new sites • Develop and maintain a collaborative relationship with Real Estate, Design and Construction, Accounts Payable, Operations, and Finance. • Monitor lease agreement performance, identify potential risks and opportunities, and make recommendations for lease renewals, extensions, or terminations. • Provide regular reports to senior management on lease administration activities, including status updates, financial performance, and risks and opportunities. • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures • Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
- Bachelor of Arts or Science (Required)
- 5+relevant experience managing projects in a large complex organization, preferably healthcare
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
