Admin Assistant to the CFO CHRO - Pennsylvania Hospital

Responsibilities:
  • Coordinates all calendar scheduling. Ensures all logistics are complete. Provides background material/documentation for meetings. Uses effective interpersonal skills in all interactions. 
• Reviews all correspondence and documents received; prioritizes or distributes as appropriate. Composes responses, edits, reviews correspondence prepared for CFO signature. Ensures appropriate appraisals have been secured. Transcribes, types, proofs and edits a variety of materials, e.g. correspondence, collates and assembles reports and documents.
• Conducts research and provides administrative support for special projects, prepares data and provides follow-up.
• Attends meetings as required, participates on committees as requested, takes minutes.
• Collects and compiles data, and other materials for reports, budgets, correspondence, charts, etc.; collates and assembles reports and documents.
• Makes travel arrangements for the CFO and CHRO, prepares travel advance and expense reports, reconciles travel documents.
• Acts as a resource person for staff and management. Assists with the onboarding of new staff as needed.
• Other duties as assigned to support the unit, department, entity, and health system organization.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization  

Education or Equivalent Experience:

Bachelor's Degree OR 5+ years experience supporting C-Level Executives, preferably in a non-profit organization required.