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Assistant Director- Production- Materials Management- Hospital of the University of Pennsylvania

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Job ID: 195058
Category: Materials Management/Purchasing/Contracts Management
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: To Be Determined

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

The Department of Materials Management at the Hospital of the University of Pennsylvania is seeking an Assistant Director- Production:


Responsible for hospital receiving, distribution, and linen operations. These activities include par stocking of medical supplies, inventory management, equipment processing, receiving, distribution, and linen operations. Assistant Director monitors usage reports, department expense reports and identifies and operationalizes cost savings and clinical efficiencies. Monitors vendors and distributor performance and identifies ways to decrease activity/cost while maximizing staff labor for an efficient department. Meets regularly with key stakeholders to ensure service levels are being met. Participates in hospital wide process improvement initiatives. Maintains integrity of information system including inventory accuracy and valuation, INR, RNI, product conversions, catalogs and receipts.



  • Meets with customers to establish desired service levels and ensure that these levels are being met.
  • Performs rounds to observe service location compliance.
  • Organize meetings with individuals and department for the purpose improving service levels.


  •  Effectively lead supervisory team: HUP Receiving HUP day shift operations HUP evening shift operations HUP night shift operations PCAM operations 
  • Responsible for insuring the accuracy of the Lawson MMIS system. Inventory Counts Receipts RNI/INR 
  • Develop staff performance standards and insure management team monitors employee performance/productivity
  • Monitors hospital department expense reports and usage reports to identify supply expense reductions.
  •  Ensures appropriate staffing levels and identifies opportunities to reduce labor expense.
  • Monitors supply chain activities to further enhance performance including:  Line item volume frequency of delivery/ordering fill rates stock outs par optimization 
  • Ensures Supply Chain meets regulatory guidelines
  • Organizes job training and continuing education for staff 
  • Develops inspection readiness initiatives
  • Develops department action planning to establish job/work environment balance
  • Enforces Hospital and Departmental Policies and Procedures
  • Initiates all paperwork associated with hiring, disciplining and terminating employees 

    Education or Equivalent Experience:

    Bachelor's Degree preferably with a business major (Required)
    5+ years relevant experience (Required)
    5+ years experience managing employees (Required)

    Or In lieu of a Bachelor's Degree 

    High Diploma/GED (Required)
    10+ years relevant experience (Required)
    5+ years experience managing employees (Required)

      We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

      Live Your Life's Work

      We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

         Current UPHS employees must apply HERE
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