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Administrative Coordinator

Job ID: 198578
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: CORP

Department: PMA Center City HR

Location: HUP 3400 Spruce Street

Hours: 8hr Days (This is office work with potential for a hybrid component)



  • The Administrative Coordinator works with the director of graduate APP education and other entity educational leaders as needed. Responsibilities includes support of coordination of APP student placements across Penn Medicine, SharePoint site management, serving as the key point of contact for student placement office, student contracts, coordinating and supporting project meetings, preparation of presentations, and preparation of metric reports. Also responsible for developing a tracking system to ensure compliance. The position will serve as liaison between the director, clinical training sites and university stakeholders. 

· Coordinates meetings including scheduling, preparation of agendas, recording meeting notes, and preparation of meeting minutes. May be the first point of contact; greeting guests to the department; setup of AV and catering for various meetings.

· Maintains department SharePoint sites including security access and file updates.

· Accurately enters data, coding and additions and deletions of information maintained in various internal databases and tracking systems.

· Creates, edits, and posts reports, spreadsheets, and presentations using Microsoft Office Word, Excel and PowerPoint.

· Processes employee reimbursements, invoice payments and purchase orders to include the full preparation of the submission and follow through to payment.

· Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

    · Other duties as assigned to support the department, entity, and health system organization

      Education or Equivalent Experience:

      • H.S. Diploma/GED (Required)
      • 5+ years administrative experience
      • Bachelor of Arts or Science preferred. 

      We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

      Live Your Life's Work

      We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

         Current UPHS employees must apply HERE
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