Director Surgical Education

Responsibilities:

• Graduate Medical Education Administration:
• Advises residency and fellowship program directors on developments and issues relevant to their programs, including accreditation requirements, resident work hours and other medical education redesign initiatives. 
• Manages all residency and fellowship programs including oversight of residency and fellowship coordinators. 
• Supervises all Housestaff in the Department. 
• Oversees education initiatives that affect all surgical disciplines within the department, such as systems for reorganizing teaching faculty, new technologies for education etc. 
• Member of Departmental Education Leadership, participating in weekly meetings to strategize programmatic development and ways to adapt and improve educational programs and program materials to meet the needs, expectations, and benefits of all participants, to the best of our ability and resources; responsible for administrative support of said meetings, including assembling the agenda and distributing minutes. 
• Departmental Education liaison to Penn Medicine, GME, Perelman School of Medicine (PSOM), in all matters relating to resident and student education. Serves on institutional and outside committees as appropriate and relevant to surgical/medical education. 
• Provides managerial and financial oversight and direction to the Center for Surgical Health.
• Serves on PENN GME Program Administrator executive committee. 
• Meets monthly with the Chair and VCE, establishing and maintaining the administrative infrastructure needed to support education programs, new initiatives, and developments designed to ensure state of the art teaching, learning and evaluation systems. 
• Assists Chair, VCE, Program Directors and course directors in meeting education requirements for continuing education.
• Oversees the formative, summative, longitudinal and outcome assessment activities required by Accreditation Council for Graduated Medical Education (ACGME) as well as the surgical subspecialty accrediting bodies for Fellowships (SSO, ASTS etc.).
• Oversees the development of, and confidentially reviews faculty, Housestaff, student and program evaluations; makes recommendations to the Program Directors, and meets with Housestaff as needed. Creates new and updates current data collection instruments and report formats as needed. (MedHub) 
• Develops and maintains information systems for reporting performance and education program evaluation data for the purposes of planning and assessment. 
• Oversees and participates in ACGME, institutional, system and medical school reviews of training programs, and accreditation of CME courses as it pertains to the development of new models for medical education and training. 
• Responsible for evaluation and selection of Housestaff via the National Resident Matching Program utilizing ERAS (electronic residency app system) – over 1400 applications annually for GEN SURG.
• Collaborates with residency coordinators of subspecialty programs rotating through Department.
• Meets formally on a quarterly basis with VCE, and coordinators of all Department Training programs to promote a consistent standard of educational and administrative leadership across all specialties. 
• Meets formally on a quarterly basis with VCE, PD and APDs, and the Coordinator of Training Program to strategize development and improvements for the training program. 
• Plans, manages and executes programmatic outreach for the residency training programs. (Town Halls) Maintains a current understanding of H1-B, J1, and O visa requirements and State medical licensure standards to ensure timely onboarding of foreign medical graduates.
• Oversight of the creation and maintenance of the Housestaff master schedule to ensure accuracy (Qgenda).
• Negotiates, prepares and executes agreements with outside institutions to arrange annual assignments for 90 rotating Housestaff annually (CHOP, VA, PPMC, Lankenau, MERCY, PAH, New York Presbyterian-Queens, Nazareth).
• Acts as liaison for Penn Medicine affiliate hospitals in an effort to expand residency and fellowship training programs.
• Regular collaboration with Chair, VCE, Vice-Chairs of Research, and Director of Research to review and approve annual research plans of Housestaff; additionally, this group formally meets quarterly to stay abreast of trainee research productivity; to formalize departmental research requirements of trainees and faculty mentors, and to discuss any budgetary changes or developments.
• Collaborates with program directors, and simulation director, and surgical education fellow to develop curriculum for department simulation.
• Participates and prepares materials for semi-annual Clinical Competency Committee meetings and annual Program Evaluation Meeting.
• Processes bi-weekly payroll submissions for all Housestaff including oversight and reporting of moonlighting hours.
• Continuing Medical Education (CME):
• Provides oversight and management of the Department CME and programs for physicians, Housestaff, nurses, and medical students.
• Provides leadership in Department Simulation and Housestaff procedure credentialing.
• Ensures required course documentation is properly maintained and submitted to PSOM CME office to obtain credits.
• Collaborates with the Office of General Council to ensure contracts and sponsorship with industry partners meet all Departmental standards.
• Manages with oversight of the CME coordinator the organization of lectures and visiting professorships on current research and developments in surgical education.
• Undergraduate Medical Education:
• Manages with oversight of the undergraduate medical education coordinator the medical student education program including scheduling, evaluations, communication and coordination with the School of Medicine.
• Oversees the formative, summative, longitudinal and outcome assessment activities required by the Liaison Committee on Medical Education (LCME).
• Advises undergraduate medical education program leadership on developments and issues relevant to their programs and medical education redesign initiatives.
• Provides leadership in simulation and procedure credentialing for students.
• Manages with oversight of the Student Shadowing/Observer Program and the Underrepresented in Medicine Visiting Clerkship, including selection of applicants, onboarding and orientation.
• Provides budgetary and organizational guidance for Agnew Surgical Society and Surgical Capstone Course.
• Departmental Initiatives:
• Co-Chairs Employee Engagement Committee; responsible for quarterly newsletter publication and monthly community service events, outreach and fundraising.
• Curates content for Department Social Media outlets (Instagram).
• Budget and Financial Management: 
• Responsible for the Division’s budget planning and development process for both the hospital and clinical practice budgets ($4.6M in FY20).
• Responsible for the calculation of relative teaching value units for all teaching faculty – methodology is utilized to distribute the Education IET to the Divisions within Department.
• Reviews, analyzes, and manages division finances including hospital, university and training grant budgets.
• Reviews Housestaff travel expenses to ensure set per diems and policy guidelines are not exceeded.
• Provides managerial direction and oversight of Housestaff cell phone services and devices.
• Oversees coordination of housestaff social events sponsored by the Division of Department Education.
• Approves purchasing requests and reimbursements for the Division and all Departmental education expenses.
• Ensures detailed reporting and accuracy of block schedules submitted to the GME office for Medicare reimburse calculations.
• Collaborates with Measey Surgical Research Division in funding and assignments of Housestaff.
• Collaborates with the Chair, the Vice-Chairs of Research and the Director of Research to acquire and maintain NIH funding for Resident Trainees (T32).
• Designs and implements the business system process that improves the management of the academic/education program’s increasing scale of operations.
• Identifies, plans, and oversees academic strategies and initiatives for program improvement and financial feasibility.
• Management and Reporting:
• Maintains a firm knowledge and current understanding of State medical licensure standards, medical staff bylaws, UPHS policies and procedures, American Board and specialty board policies, ACGME standards, and Medicare reimbursement rules.
• Ensures maintenance of accurate Housestaff records for all active and alumni staff including training dates and rotations, initiation of personnel actions, payroll information, and hospital and department benefits.
• Provides yearly reports to national organizations governing residency program -Residency Review Committee for Department, ACGME and ensures program adheres to all policies and requirements of these organizations.
• Provides reports and information to Graduate Medical Education office.
• Prepares RRC reports for site visits, semi-annual Milestone reports and ensures compliance with the requirements of the RRC at all times.
• Ensures compliance of ACGME work rules through monitoring weekly duty hour reports and monthly anonymous surveys.
• Participates in Division of Department Education Executive Committee to review and discuss all aspects of the education enterprise.
• Manages education team of 7 direct reports; responsible for hiring, training, performance evaluations, and project management.
• Policy and Contract Administration:
• Establishes and maintains education activities and standards consistent with regulatory, licensing and accrediting standards and UPHS mission.
• Develops and manages effective communication processes to Housestaff and medical students to ensure adherence to department, university and hospital policies and procedures.
• Creates and maintains contractual agreements, utilizing GME and ACGME guidelines, for surgical residents rotating from affiliated hospitals.
• Obtains yearly state licensing and contractual agreements of all Housestaff.
• Processes yearly benefit and salary paperwork on all residents and fellows.

Education or Equivalent Experience:

• Bachelor's Degree required.
• 5-7 years managerial/supervisory experience with progressive responsibilities required. Strong preference for hospital/medical center background and experience with undergraduate, graduate and continuing medical education. Financial management or accounting knowledge and experience is necessary. Significant successful past program leadership a major competency. 
• Master's Degree preferred.