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Administrative Assistant

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Job ID: 208192
Work Type: FT
Location: Philadelphia, PA, United States

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Responsible for clerical and clinical support within the department to include administrative, clinical and research related duties. Candidate needs to have strong organization, coordination and electronic communication skills.

Administrative Duties

· Provide administrative support to faculty members as well as the laboratory manager

· Compilation and submission of expenses for travel, subscriptions, memberships and books for re-imbursements in a timely fashion.

· Maintain multiple calendars/schedules and meetings.

· Answer and screen phone calls. Take appropriate messages or delegate calls to appropriate support staff.

· Has high level of organizational skills, respect for others, problem-solving skills, resourcefulness and understanding of responsibilities.

· Act as the fellowship coordinator (recruitment, maintain schedules and rotations).

· Other administrative duties as required to support divisional needs


· H.S Diploma AND 3+ years of experience. A combination of education and experience will be considered.

· Associate’s degree and medical experience preferred.

COMMUNICATION: Ability to communicate with internal and external constituents

OTHER: Ability to follow oral and written instructions

TECHNOLOGY: Ability to use Microsoft Word

TECHNOLOGY: Ability to use Microsoft Outlook

TECHNOLOGY: Ability to use Microsoft Excel

TECHNOLOGY: Ability to use Microsoft Power Point  

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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