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Procurement Specialist

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Job ID: 211652
Category: Materials Management/Purchasing/Contracts Management
Work Type: PER DIEM
Location: Bala Cynwyd, PA, United States
Work Schedule: Per Departmental Needs

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Penn Primary Care and Penn Specialty Practices 

Department: Administration and Operations

Location: Bala Cynwyd, PA

Hours: Per Departmental Needs - Per Diem


  • The Procurement Specialist is responsible for assisting with smooth operations of purchasing and vendor-related activities within the Penn Primary Care (PPC) and Penn Specialty Practices (PSP) areas of Penn Medicine Medical Group (PMMG).


  • Point of contact for PPC/PSP returns and receivers issues.
  • Supports the invoice resolution processes for PPC/PSP practices including assisting in the resolution of credit hold, receipts, etc.
  • Assists with McKesson statements and BO report/EDI holds. Updates PO20 as needed when resolving invoices/receivers/returns/subs issues.
  • Assists with daily work processes for Invoiced Not Received (INR) issues related to Blanket and Standing orders.
  • Helps all customers/end users with any issues related to INR Blanket and Standing Orders.
  • Supports the invoice resolutions process with AP and makes sure invoices are matched.
  • Assists requestors in contacting vendors for order status and tracking information.
  • Contacts vendors to rectify and control INR Blanket and Standing orders issues.
  • Works closely with the RNI team on any conflicting issues related to INR.
  • Uses the Lawson INR reports to monitor, improve and control INR Blanket and Standing orders discrepancies.
  • Works the PPC/PSP INR.
  • Supports the RNI team with the Received not Invoice (RNI) reports and Blanket/Standing orders.
  • Supports PPC/PSP Requestors on the unreleased receivers reports.
  • Functions as a liaison for running system reports.
  • Assists with communicating backorder issues to the requestors. 
  • Assists with backorder resolution and finding appropriate substitute/replacement.

Education or Equivalent Experience:

  • H.S. Diploma/GED and 5+ years' experience in a medical office setting in administrative or operations support roles REQUIRED.
  • Bachelor of Arts or Science and 2+ years procurement / supply chain experience preferred.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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