Invoice Processor Accounts Payable
Job ID: 213232
Category: Accounting/Finance
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: 7:30AM-4:00PM or 8:00AM-4:30PM, M-F | Onsite
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
The Accounts Payable Invoice Processor is responsible for the review and approval of all vendor invoices, both those referencing an UPHS Purchase Order and Non Purchase Order Related Invoices. PO Invoices will be matched to the associated purchase order and corresponding receiving report (the three-way match). Contract Invoices will be matched to the associated contract number (two-way match) or sent to department for approval and verification. Non PO invoices will be audited for policy compliance and data accuracy. The Invoice Processor is responsible to identify discrepant invoices, route invoices accordingly and provide invoice status information to customers, both vendors and UPHS Departments, and assist in the resolution of discrepant invoices.
Responsibilities:
- Validate extracted data fields for accuracy and invoice image for quality.
- Route Discrepant Invoices to appropriate Discrepant Resolution queues.
- Perform Invoice matching tasks, including verifying terms, AOC’s, etc.
- Initiate Routing Flows for Non PO Invoices and identified Contact Invoices.
- Respond to customer inquiries, assist in the invoice resolution process, and resolve credit holds.
- Manage Fast Payment Discount invoices to ensure timely payment.
- Meet predefined volume expectations as defined by management.
- Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
- Other duties as assigned to support the unit, department, entity, and health system organization.
Education or Equivalent Experience:
- H.S. Diploma/GED (Required)
- 1+ years of experience working in Accounts Payable/Accounting Role. (Required)
Skills & Abilities:
- Basic Excel – Ability to create and manipulate spreadsheets
- Ability to use Infor List View Reports
- Knowledge of invoice Matching Rules / Discrepant Invoice Rules X Knowledge of 1099 Determination Rules
- Knowledge of Payment Discount Concepts
- Knowledge of Add on Cost Rules, including Freight on Board, Taxes, etc.
- Ability to communicate with internal and external constituents
- Ability to speak, read, and, write in English
- Ability to work in a high volume area
- Basic computer knowledge and skills
- Basic email composition skills
- Client and customer relations skills
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
