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Project Manager for Nursing Administration at HUP

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Job ID: 218811
Work Type: FT
Location: Philadelphia, PA, United States

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • The Project Manager to the Associate Chief Nursing Officer (s)  is responsible for supporting Nursing Administration, leadership goals and strategic hospital and Health System initiatives. The incumbent will provide expertise in project coordination, project management, communications, and administrative/event management to drive the success of multiple high-profile, multi-department projects. The incumbent should have a passion for building relationships and exceeding client and management expectations within all levels of the organization. The Project Manager is also responsible for providing high-level support by preparing statistical reports, handling information requests, scheduling needs, managing confidential information and other needs of the Nursing Administration team as required. The incumbent must possess the ability to work with some degree of autonomy, but must also interact and function as part of the Department of Nursing support team. 


  • Works with the Associate Chief Nursing Officer(s) to clarify projects and then manages those projects through the design, implementation and evaluation lifecycle; Provides support to balance the daily workload and participate in tasks such as scheduling meetings, answering phones, securing meeting space etc.; Manages client expectations and project status throughout the projects, ensuring that project goals, budgets and timelines are met.
  • Conducts periodic risk and quality assessments; reports results to Associate Chief Nursing Officer(s) with recommendations for mitigation and improvement; Conducts project planning and status meetings with stakeholders to understand project requirements and communicate implementation methodology to the client; Coordinate with appropriate internal and external stakeholders as necessary; Advise Associate Chief Nursing Officer on developments throughout the organization, either face to face or through regular written communication.
  • Provide demonstrations, presentations and formal classes as necessary; Provide periodic written status reports to the showing status compared to the work plan, issues, risk, and assignments/plans for resolution, resolved issues, problem log and status, upcoming major project situations, and adherence to project budgeted resources; Build and maintain databases and dashboards that support the work as required.
  • Collects and compiles data, and other materials for reports, budgets, correspondence, reports, charts, etc.; collates and assembles reports and documents as required by the Associate Chief Nursing Officer(s); Draft and edit, PowerPoint presentations, scripts, talking points, leadership messages, and other communications as relates to both internal and external outreach; Ensure messages are appropriately written for targeted audience; Other duties as assigned to support unit, department, entity, health system organization
  • Monitor metrics to identify trends and best practices that drive improved communications activity; Plan, edit and write content for a variety of internal communications mediums. Ensure internal communications messages are consistent across all mediums and for different departments of the organization; Ensure internal communication messages are consistent with external communication messages.
  • Maintains accountability for providing administrative support to the Associate Chief Nursing Officer(s); ensures access and coordinates schedules for key leadership meetings and provides support to Associate Chief Nursing Officer(s) in planning and advancing strategic initiatives across the Department of Nursing and across HUP to maintain efficiency and optimize outcomes in productivity and project results.


    Education or Equivalent Experience:

    • Bachelor of Arts or Science (Required)
    • 5+ years' experience working with leadership in an academic healthcare environment. Demonstrated knowledge and application of Project Management disciplines in a complex academic healthcare environment. Ability and experience coordinating the activities and deliverables of two to ten staff on a project team from various areas within an organization. Demonstrated experience in evaluating, managing the development of, and implementing projects.
    • Master of Arts or Science
    • Adobe Creative Cloud Applications Communications management software
    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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