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   Current UPHS employees must apply HERE

Materials Service Partner

Job ID: 216289
Category: Materials Management/Purchasing/Contracts Management
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: To Be Determined

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


In addition to the duties and responsibilities of a Materials Service Partner, the individual will be responsible for: Managing the inventory of 1,600 supplies that are critical for all OR procedures scheduled at all of Penn Medicine's Entities, with the continuous service to proceed without interrupting the safety of patient care. Facilitate active communication between ISC Management & Leadership, Perioperative Supply Chain staff and all Perioperative Clinical and Perioperative Business Operations staff in dealing with supply chain matters within all of the entities served. In collaboration with Director and nurse leaders' work with all levels of supply chain and management in establishing and maintaining appropriate par levels for supplies, monitors usage of par level supplies, works with inventory team in adjusting levels where appropriate and ensures removal of outdated supplies. The Materials Service Partner II provides leadership and support to all ISC services, Perioperative areas for Supply Chain Management in the areas of inventory control, supply distribution, expense reduction, supply utilization and standardization. Knowledge of Material Management concepts to include product knowledge, dynamic theories of supplies and vendor value added programs. Problem solver with accuracy and a high attention to detail. Organization and control of inventory functions to achieve optimal service standards and fiscal accountability. This position also communicates with clinical staff at all entities to ensure that all supply chain operations address and improve clinical outcomes, patient safety, variation, quality, efficiency, and cost.


• Communicate to the required ISC Leaders, on a daily and real time manner, issues regarding supplies that may impact

patient care and safety. ISC Leaders include the immediate Operations Manager/Supervisor, IP Supervisors, and other

leaders as instructed.

• Respond and assist the Entities with obtaining supplies in urgent and critical situations, including communicating with other

departments for retrieval/delivery in a timely manner.

• Lead and execute daily cycle counting process for inventory compliance (conducts inventory counts, orders, and restocks

items on a daily basis)

• Maintains inventory levels based on current usage and par levels.

• Restocks shelves on a first in, first out basis and ensures product is kept neat, organized, and easily accessible.

• Teach and train new employees in inventory processes.

• Proactively checks for product backorders, communicates, and provides updates to Entitie's Management team and Nursing


• Utilizes ISC computer systems to properly account for issues, returns and receipts of new materials and associated back


• Provides assigned direction and support relating to perioperative inventory, replenishment of supplies

• Perform and assist in the routine inventory count. Communicates with Corporate Materials Management of price

discrepancies with vendors, contract expirations, and other vendor changes. Communicates with Corporate Accounts

Payable of credit holds by vendors.

• Daily email checks to make sure all requisitions are processed.

• Keeps Leaders from each Entity aware of all correspondence with vendor representatives, regarding new product,

discontinued product and backordered product.

• Review recall notices provided by the FDA or the manufacturer and sequestering affected inventory as required and

communicating actions to the required parties.

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization

    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • Education Specialization:
    • Other
    • 0-1 years OR Supply chain in a high volume institution. Education Specialization:

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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