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Staffing Coordinator (Remote)

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Job ID: 219393
Category: Human Resources
Work Type: FT
Location: Bala Cynwyd, PA, United States
Work Schedule: 8hr Days (Remote)

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Corporate

Department: Talent Acquisition HR

Hours: 8hr Days 

Location: Mostly REMOTE (Position is mostly remote, however there are some occasions that the candidate would be required to come onsite at Penn Medicine Bala Cynwyd- 2 Bala Plaza)


  • The Staffing Coordinator is responsible for the successful on-boarding of new hires and internal transfers. They are the main point of contact during the onboarding process and will support the completion of all required onboarding contingencies. The Staffing Coordinator must provide a high level of customer service at all times to their client group, which consists of new hires, internal transfers, and co-workers.



  • Complete the onboarding process, which includes, but is not limited to:
    • Conduct a welcome call to review the onboarding process and requirements
    • Schedule an Occupational Medicine appointment, which includes a drug screen
    • Initiate a background screen and monitor the results to ensure compliance
    • Ensure that all pertinent certifications, licenses and legal requirements detailed in an individual’s job description are verified
    • If the background screening vendor cannot verify a component of the background verification, such as education or employment, the Staffing Coordinator will take all possible steps to complete the verification themselves to avoid a delay in an individual’s scheduled start date
    • Proactively communicate possible problems, issues and delays that may delay an individual’s scheduled start date
    • Ensure all onboarding files are appropriated filed, saved and uploaded to the workforce management system
    • Provide service recovery when necessary due to lapses in service or delays in results


Education or Equivalent Experience:

  • H.S. Diploma/GED (Required)
  • Associate of Arts or Science (Preferred)
  • Healthcare Experience (Preferred)
  • 1+ years Human Resources experience (Preferred)
  • Knowledge of applicable employment laws, regulations and processes (Preferred) 

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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