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Lead Inventory Coordinator - Penn Presbyterian Medical Center

Job ID: 221331
Category: Materials Management/Purchasing/Contracts Management
Work Type: FT
Location: Philadelphia, PA, United States
Work Schedule: Days 40 Hours per week

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Penn Presbyterian Medical Center (PPMC) has an outstanding opportunity for a Lead Inventory Coordinator to join the Materials Managment team and work alongside some of the best medical providers in Philadelphia.

PPMC, the Philadelphia regions top Level 1 Trauma Center, has an outstanding record of medical accomplishments, placing our patients at the core of everything we do. The how is important to usand how we treat our patients and each other, how we raise the bar every day to achieve excellence and how we contribute to the health of the community around us. PPMC has a community feel but is also part of the larger academic and research-based institution that is Penn Medicine. By joining PPMC, you get the best of both worlds and a genuine commitment to your professional growth and development.

The Lead Inventory Coordinator is responsible for maintaining daily storeroom par levels, ordering replenishment stock, maintaining inventory accuracy and assuring confirmation of orders.

Position Description:
Responsibilities for this position include but are not limited to the following:
• Places daily storeroom orders
• Assures confirmation of orders
• Manages all backorders with direct and third parties
• Maintains all PAR levels
• Performs daily cycle counts and confirms inventory accuracy
• Assures stock is rotated and reviews product expiration dates
• Reviews product deliveries verifying delivery, identifies discrepancies including review and clean-up of INR
• Arranges for return of discrepant items
• Receives and reviews email receipts as needed
• Maintains and organizes a clean clutter free work environment per department policy
• Develops and maintains accurate inventory records to include dates and product usage
• Answers phone and field messages in a timely manner
• Fills and distributes requisitions and purchase receipts from departments according to established schedules or after receiving telephone /pager requests
• Participates in product evaluation / in-service training
• Maintains continuity of services in emergency situations (may be required to continue staffing during disaster codes or other emergencies)
• Establishes and maintains a professional rapport with both internal and external customers
• IV Solution Management to include: o Making sue all IV solutions are secured and locked in all areas of the hospital
• Delivers securely medications to patient care areas in a manner that protects the safety and integrity of the medications
• Makes contact with various customers to ensure the adequacy of service provided, responds and resolves problems and complaints
• Manages backorder process communicating to all parties the status of any items on backorder and works with other Penn Medicine entities to secure product
• Properly disposes of all cardboard and packaging materials
• Charges out products and processes returns
• Manages labeling process throughout hospital
• Analyze hospital wide storerooms to reduce waste and unnecessary items
• Update leadership on a weekly basis of any outstanding issues Accountabilities
• Train new hires and existing staff on best practices of Lawson MMIS system, workflows and hospital layout 
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Minimum Requirements:
H.S. Diploma/GED (Required)
5+ years Materials Management Experience

Essential Skills/Abilities:
Must be able to read, write and perform advanced mathematical calculation
Computer skills
PAR Level Management

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

   Current UPHS employees must apply HERE
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