Manager Accounts Payable

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Summary:

The Manager, Accounts Payable, is responsible for the core business processes of the Accounts Payable work stream; processing Purchase Order related invoices. The Manager will oversee all invoice management activities (matching, approvals, reconciliation, payment scheduling, fast payment discount capture, charge backs, and adjustments). The Manager is responsible for credit hold resolution, including root cause analysis and process improvement recommendations, vendor relations and customer service.

The Manager will also be responsible for the development and delivery of training programs for team members and UPHS Department Requestors. Manager is responsible for the development and delivery of analytical and performance data for team members and other input stakeholders.

Responsibilities:

• Develop and maintain relationships with peer partners in Corp and entity SCM.
• Direct the day-to-day activities of the Invoice Processing Team and process.
• Recruit, develop and educate competent and versatile staff.
• Ensure invoices are processed in accordance with UPHS Policies and procedures.
• Liaison with Corporate and Entity Materials Management to review and resolve discrepant invoices, including IRN, RNI, MNR and cost messages.
• Resolve vendor credit holds expediently.
• Identify and report-out discrepant invoice trends to entity management.
• Work with Department Leadership to identify unique payment solutions as needed.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
• Other duties as assigned to support the unit, department, entity, and health system organization.
  
  

Education/Experience:

• Bachelor's degree in Finance or Business (Preferred)
• 7+ years of experience in a management position leading a large Accounts Payable department using an ERP system (Required)
• 2+ years of experience using Lawson/Infor system AP application (Preferred)

Skills/Abilities:

• Strong verbal and written communication skills 
• Ability to lead a large, high volume transactional processing stream 
• Experience using fully implemented ERP system – specifically the Accounts Payable module 
• Microsoft Office, Excel pivot tables, vlookups, data analysis 
• Advanced knowledge of general purchasing concepts and streams 

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.