Administrative Coordinator - OB-Gyn Maternal Fetal

Summary:

The Administrative Coordinator is a key point of contact for important clinic operating functions such as the coordination of a variety of program meetings, implementation and management of follow-up items from planning meetings, and maintaining administrative oversight of meeting schedules in a highly dynamic and complex academic setting. The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for the clinic.

Responsibilities:

• Independently owns, prioritizes and initiates implementation of assigned work functions 
• Responds to requests promptly demonstrating knowledge of the department’s function and activity 
•  Maintains calendars and appointments; organizes and assembles materials for meetings 
• Prepares documents, as needed, and answers correspondence as required 
• Orders supplies, as needed • Prepares reports for review by clinic leadership and others as directed 
• Assists in maintaining project files, tracking documents, status reports and other documentation 
• Processes expenses in a timely manner; balances budget on a monthly basis and reviews submissions for accuracy; makes corrections and confirms information 
• Participates in and supports select projects to be determined by clinic leadership 
• Protects information with the highest level of confidentiality 
• Communicates with other departments, as needed, in a professional and timely manner 
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures 
• Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience:

Bachelor's Degree preferred.

H.S. Diploma/GED Required and 3-5 years of experience working with leadership in an academic healthcare or complex system environment.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.