124501 Admin Coordinator

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity : Clinical Practices of University of Pennsylvania  Department : Trauma-Surg Critical  Location : Penn Presbyterian Medical Center- 51 N 39th Street  Hours : Fulltime, Monday-Friday, 9:00am - 5:00pm Summary : The Administrative Coordinator is responsible for complex administrative functions associated with the support of a multi [1] faceted Division management team. He/She will manage the call scheduling and coverage arrangements for residents rotating with the Department of Surgery. He/She communicates with the Department of Surgery (Divisions of Trauma, Surgical Intensive Care Unit, and Anesthesiology Critical Care) and the Department of Anesthesiology and Critical Care faculty and residents, the Health System, and University officials while ensuring that confidentiality is maintained. Responsibilities : Manages the dynamic clinical schedule for (12+) SICU residents and (~60) trauma junior residents rotating with Surgery, including QGenda maintenance and communicating schedule updates. Demonstrates exemplary organizational skills and has ability to adapt to an ever-changing environment. Uses acquired knowledge to make division processes and practices effective and efficient in line with Health System standards. Performs complex and timely administrative functions for the Surgery and Anesthesiology and Critical Care leadership and faculty (Regulatory and Policy Compliance, Project Management Support, expense management, Meeting support, travel support, and orientation planning assistance). Promotes a team environment that values employee satisfaction and professional ownership. Performs duties in accordance with Penn Medicine and entity values, policies, and procedures. Other duties as assigned to support the unit, department, entity, and health system organization. Education and Experience : H.S. Diploma/GED (Required) 2+ administrative support experience (Required) Bachelor's degree in business management/health care Amin (Preferred) Skills and Abilities: TECHNOLOGY: Ability to use Microsoft Excel. TECHNOLOGY: Ability to use Microsoft Outlook. TECHNOLOGY: Ability to use Microsoft Power Point. TECHNOLOGY: Ability to use Microsoft Word. OTHER: Ability to follow oral and written instructions. COMMUNICATION: Ability to communicate effectively with all levels of staff. TECHNOLOGY: Ability to use Microsoft Visio (Preferred). We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.