Coordinator Medical Student Education
Job ID: 267534
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Coordinator of Medical Student Education
Department: Pathology Administration
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Entity: CPUP
Hours: Mon-Fri office hours per department needs
Summary: The Coordinator Medical Education is responsible for the daily departmental, operational and financial management of the accredited/non-accredited residency/fellowship training programs. The Coordinator Medical Education ensures that regulatory and accreditation standards are met, supports accreditation processes, including coordinating and actively participating in site visits, develops and maintains documentation and provides guidance to program leaders, faculty and staff. Additionally, this person creates evaluation reports needed to identify areas for improvements and compiles and submits accurate reports to accrediting bodies and other professional organizations, as required. The Coordinator Medical Education will continually assess and direct a wide range of programmatic issues developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external residency program relations. The Coordinator Medical Education will provide defined administrative support to the Department residency programs in addition to performing other duties as assigned.
Responsibilities:
- Independently manages day-to-day activities and initiatives of program, including clinical rotations, didactic activities, in conjunction with program polices and regulations.
- Update and maintain residency program data in MedHub, GME Track, ABA, RTID, FREIDA, NRMP, and ERAS.
- Provides reporting related to accreditation, education activities and program requirements.
- Serves as primary administrative liaison with the GME office and other support offices to ensure continued program compliance.
- Attends monthly GME coordinator conferences to remain current on policies and regulations.
- Develops and implements new processes and assesses current protocols.
- Maintains advanced knowledge of ACGME requirements and regulations as well as Penn Medicine GME and OMA policies.
- Facilitates equipment ordering, trainee reimbursement process, professionally related education expenditures and division related invoices.
- Coordinates functions relating to house staff on-boarding, licensing, orientation and trainings, rotations and compliance.
- Establishes program specific policies and procedures for candidate recruitment facilitates residency interviews.
- Coordinates Graduation and year end and alumni reporting for Residents and Fellows.
- Maintains proficiency in MedHub trainee management suite, ensures data is complete, accurate and up to dategenerates various reports as requested.
- Coordinates divisional continuing medical education series.
- Coordinates divisional undergraduate medical education including URiM visiting students.
- Assists in the fiscal oversight of the education program operational budget.
Education or Equivalent Experience:
- Bachelor of Arts or Science (Required)
- And 3+ years Graduate Medication Education or Executive Level Administration experience.
- In lieu of completion of a Bachelor’s degree, candidates with 7+ years of total relevant experience will be considered.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
