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Staff Assistant- Path Admin, Philadelphia, PA

Job ID: 123191
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: May 5, 2022
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • This highly responsible position provides extensive managerial and administrative support for faculty members of the Division. Under minimal supervision, this individual will need to use considerable judgment, creativity and analysis in designing, interpreting and implementing procedures which emphasize expediency and responsiveness to effective decision making. Support includes but is not limited to independent project work, calendar management, document preparation/distribution, frequent and clear communication across department and entity, and demonstrated proficiency in software packages.

Department: Path Admin

Location: Hospital of the University of Pennsylvania- 3400 Spruce St

Entity: CPUP


  • · Supports the Director of Anatomic Pathology and the overall Department of Anatomic Pathology in the day to day operation.

    · Schedules and/or reschedules appointments, meetings and/or other activities effectively, meeting specifications while accommodating conflicts.

    · Maintains up-to-date calendars for staff, and reminds individuals of appointments and meetings.

    · Coordinates on-boarding, mentoring and Ongoing Professional Performance of faculty

    · Coordinates Faculty and Trainee Conferences schedules and CME accrediting.

    · Supports department committees

    · Coordinates Mentoring of Junior faculty

    · Sets up, organizes, and maintains orderly files and record keeping systems.

    · Ensures that all the incoming and outgoing correspondences and communications of the Division of Anatomic Pathology are timely and accurate.

    · Excellent organizational skills

    · Strong verbal and written communication skills

    · Professionalism while collaborating with varying managerial levels

    · Other duties that are assigned as needed by the department.


      Education or Equivalent Experience:

      • Associate of Arts or Science
      • Healthcare or related field
      • H.S. Diploma/GED (Required)
      • 5+ years High Level Administrative Assistant Role

      We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

      Live Your Life's Work

      We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

         Current UPHS employees must apply HERE
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