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Administrative Coordinator

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Job ID: 135040
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: May 20, 2022
Work Schedule: 8hr Days

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


The Administrative Coordinator is a key point of contact for important clinic operating functions such as the coordination of scheduling EP procedures in 2 hospitals, implementation and management of follow-up items from meetings, and maintaining administrative oversight of meeting schedules in a highly dynamic and complex setting. The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support as needed. Assists the Electrophysiology Program at the University of Pennsylvania Health System in maintaining a patient/customer focus, supports the delivery of high quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. Responsible for the administrative aspects of one to two physicians with major clinical and procedural focus. This individual will be the subject matter expert (SME) for EP procedures within the EP program. Will be the point person to resolve any issues related to EP procedures and the key person to other AAs within the program as it relates to EP procedures. She will be responsible to create/update the procedural manual of the EP program for the Procedures section and will train new staff. Highly knowledgeable for insurances and authorization process. Tech savvy individual with high organizational skills, excellent communication skills, and critical thinking. Leadership capabilities. Very heavy call volume practice. Cross covering additional physicians in the practice, as needed. This position is an advancement for an Administrative Assistant that is looking for the next step in his/her career that likes complexity and work volume.


    Education or Equivalent Experience:

    • Bachelor of Arts or Science
    • Bachelor's Degree preferred.
    • H.S. Diploma/GED (Required)
    • H.S. Diploma/GED Required and 3-5 years of experience working with leadership in an academic healthcare or complex system environment.

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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