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Administrative Coordinator

Job ID: 135141
Clerical/Administrative
FT
Philadelphia, PA, United States
Jun 10, 2022

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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

  • Serves as a key point of contact for departmental operating functions such as coordination of program meetings and facilities, planning meetings, and maintaining calendars and appointments for the department or entity. This position may also support department including but not limited to professional license and insurance compliance for all employees.

Responsibilities:

  • Maintains high regard for strict confidentiality, professional dress, demeanor, lines of communications and consistent professional administrative office environment.
  • Coordinates, maintains, and organizes professional license and insurance compliance for all staff at Penn Medicine at Home as assigned.
  • Drafts correspondence to employees and clients and works within Microsoft Office to create presentations as applicable.
  • Manages basic finances such as submitting vendor checks, processing business expenses for senior leadership, and processing travel reimbursements as assigned. Budget and order office supplies as assigned.
  • Receives and directs visitors. Screens and directs calls to the appropriate party. Works with vendors to ensure smooth functioning of office.
  • Manages calendars, organizes meetings, coordinates interviews, and makes travel arrangements as assigned.
  • Ensures successful implementation of events, including on-site trainings and site visits as assigned. Coordinates and manages administrative elements of projects.

Credentials:

    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • 3+ years administrative assistant/office management experience. Degrees can be used to meet some or all of the years of experience requirement. 3+ years prior experience as an administrative assistant/coordinator for Senior level leadership preferred previous experience in a Health System preferred

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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