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Nursing Resource Specialist

Job ID: 139326
Category: Clerical/Administrative
Work Type: FT
Location: Philadelphia, PA, United States
Date Posted: Jun 24, 2022
Work Schedule: Variable

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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?


  • The Nursing Resource Specialist ensures the smooth daily operations of the Department of Nursing at the Hospital of the University of Pennsylvania. They support HUP Nursing leadership and staff with administrative needs such as ordering supplies and equipment, running reports, managing nursing licenses and CNA certifications, assisting on special events, projects and with employee orientation.


  • Function as a purchase requestor for Nursing units. Work with management requests for supplies/equipment, obtain quote and submit for purchase. Follow up on purchase ETA and confirm arrival/implementation.
  • Assist with ordering and coordinating Capital equipment purchasing process for Nursing.
  • Function as liaison between Nursing and support services such as Clinical Engineering and Materials Management to assist with supply and equipment management.
  • Partner with Human Resources and Nursing leadership to ensure nursing licenses and CNA certifications are renewed in a timely fashion and present in employee files.
  • Partner with Nursing Recruitment, Nursing Education and Nursing leadership to ensure smooth onboarding of nursing staff.
  • Ensure employee evaluations are complete and sent to Employee Records by due date.
  • Provide administrative support for special projects under the direction of immediate supervisor.
  • Assist with coordinating special events and celebrations for Nursing.
  • Provide administrative support, including but not limited to setting up/attending meetings, taking minutes, and completing follow ups, for an identified Nursing Clinical Director within the Department of Nursing.

    Education or Equivalent Experience:

    • H.S. Diploma/GED (Required)
    • 3+ years Experience in a health care setting – administrative/support role
    • Other
    • 2 or 4 year college degree

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

    Live Your Life's Work

    We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

       Current UPHS employees must apply HERE
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